Privacy General

VDM Group (VDM) has adopted and is bound by the National Privacy Principles set out in Schedule 3 of Privacy Amendment (Private Sector) Act 2000 (the Act). This document sets out VDM’s Privacy Policy effective December 2001.

1 Collection of Personal Information

VDM will not collect personal information unless it is necessary for one or more of its functions. If it is to be collected, it will be by lawful and fair means and not in an unreasonable or intrusive way.

When information is collected, VDM will inform the person who we are and who is the Privacy Officer within VDM. We will ensure they are aware of the reasons we are collecting the information and if VDM passes any information on to others.

We will advise the individual if the information is collected as a requirement of a law. If the information proves incorrect or only part of the information is supplied we will advise the consequences.If reasonable and practical, the personal information must be collected only from that individual. If the information is collected from another person, then, VDM’s Privacy Officer will make the individual aware of the matter.

2 Uses and Disclosure of Information

VDM will not use or disclose personal information about an individual for a purpose other than the primary purpose for which it was collected, unless it falls into the areas addressed by National Privacy Principle. VDM’s Privacy Officer is to be consulted about all use of personal information.

3 Data Quality

VDM will take all reasonable steps to make sure that the personal information it collects uses or discloses is accurate, complete and up-to-date.

4 Data Security

VDM will ensure that the personal information it holds is protected from misuse and loss, and from unauthorised access, modification or disclosure. VDM will destroy or permanently de-identify information if it is no longer needed for any purpose for which the information may be used or disclosed under National Privacy Principle 2.

5 Openness

VDM has prepared this policy, and maintains documented procedures, for the management of personal information. These policies and procedures are available to anyone who requests them. When requested, VDM will summarise what sort of information it holds and for what purposes, and how it collects, holds, uses and discloses the information.

6 Access and Correction

VDM will provide access to personal information it holds on written request to the VDM’s Privacy Officer. The application to access the information will be subject to the exception set out in National Privacy Principle. If access is sought for the purpose of determining the accuracy of the information held and it is determined that the information is out-of-date; VDM will take all reasonable steps to bring the information up-to-date. If access is denied, VDM will provide a written reason as to why it was denied.

7 Identifiers

Other than the exceptions in National Privacy Principle 7, VDM will not adopt as its own information, identification of an individual’s personal information that is provided by another source.

8 Anonymity

Wherever it is lawful and practicable, VDM will provide to individuals the option of remaining anonymous when entering transactions with us.

9 Transborder Data Flows

VDM can, if required, transfer personal information to a foreign country. This will only be performed if we are of the reasonable opinion that the recipient of the information has a privacy system that either mirrors or exceeds Australia’s National Privacy Principles or meets the exceptions in National Privacy Principle 9.

10 Sensitive Information

From time to time VDM may collect or receive information or an opinion about a person’s origin, beliefs, memberships, sexual preferences, criminal record or health. This type of information is known as sensitive information.
VDM takes greater precautions when protecting sensitive information in its control. This information will not be used or disclosed for any purpose, other than the purpose for which it was collected, without the consent of the person to whom it relates. It may be disclosed without consent should the information be requested by the police or where required by law.

Questions or comments regarding our Privacy Policy

Questions or comments regarding our Privacy Policy should be directed in the first instance to VDM’s Privacy Officer at the following address: -

The Privacy Officer
VDM GROUP Ltd
41 Stuart Street
Northbridge WA 60033
Australia
Telephone: +61 8 9227 7337
Facsimile: +61 8 9227 7339
E-mail: vdmg@vdmg.com.au

Application of the Act and Complaints

This policy and the actions of VDM are subject to the Act and any other applicable laws. If you believe that the VDM GROUP LTD has not treated your Personal Information in accordance with either our privacy policy or The Privacy Act 1988, we invite you to contact us by directing your complaint to:

The Chief Executive Officer
VDM GROUP LTD
41 Stuart St
Northbridge WA 6003

If after consultation with our Chief Executive Officer you wish to take the matter further, you may contact the Office of the Privacy Commissioner on 1300 363 992 or by mail to: -

Director of Compliance
Office of the Federal Privacy Commissioner
GPO Box 5218
SYDNEY NSW 1042